The Anglican Diocese of Ontario Archives (ADOA)

**Archives temporarily closing
The Anglican Diocese of Ontario Archives (ADOA) is closed temporarily as of December 15, 2016. The ADOA will reopen as a later date in 2017 as of yet to be determined. Inquiries may still be directed via email to archives@ontario.anglican.ca.

Location:

AndrewThe Anglican Diocese of Ontario Archives (ADOA) is located in the heart of downtown Kingston at 90 Johnson Street, at the corner of Johnson and Wellington Streets, in the basement of the Synod Office. There is paid parking along both Wellington and Johnson Street near the ADOA.

Services and Fees:

The ADOA is open to the public for research on Tuesday and Thursday afternoons from 1:00 p.m. to 4:30 p.m., or also by appointment. There is no fee to do parish research at the ADOA. The daily research fee for genealogical research is $10.00 for the afternoon or $20.00 for the day; or a flat rate of $40.00 per hour, plus postage and handling, to hire the ADOA staff to conduct genealogical research. Photocopies are 50 cents each. Scanned or digitized images of existing photographs are $10.00 per print. Official certificates of baptism, confirmation, marriage, or burial may be obtained for a fee of $30.00 per certificate. Tours of the ADOA can be arranged by appointment.

Holdings:

Parish Records consist of registers of baptisms, confirmations, marriages and burials, vestry minutes, service registers, accounts, correspondence, land documents, architectural plans, surveys, newspaper clippings, photos, and sentences of consecration.

Diocesan Boards, Committees and Synod Office Records consist of Synod Council, Stewardship, Mission Board minutes and other committees; Episcopal records; as well as records of the Executive Office, Finance Office, and other departments.

Other Diocesan Groups & Organizations consist of records of the Anglican Church Women, Woman’s Auxiliary, Camp Hyanto, Dialogue Newspaper, Lay Readers, and Cursillo.

The Diocese in Profile:

The Anglican Diocese of Ontario is a diocese of the Ecclesiastical Province of Ontario of the Anglican Church of Canada, itself a province of the world-wide Anglican Communion. Its See City is Kingston, Ontario, and its Cathedral is St. George’s, Kingston. The Diocese is not coterminous with the Canadian civil Province of Ontario, but rather encompasses approximately 17,700 square kilometers of it, and comprises the Counties of Prince Edward, Hastings, Lennox & Addington, Frontenac, and Leeds and Grenville. Apart from Kingston, the other major centres included in the Diocese are Belleville, Trenton, Brockville, and Kemptville.
The Diocese was founded in 1862, when it was divided from the Diocese of Toronto. The Diocese of Ontario was incorporated by “An Act Respecting the Incorporated Synod of Ontario”. Until 1896, it included the present day Diocese of Ottawa. Its first Bishop, John Travers Lewis, a Church of Ireland cleric, was the first bishop to be consecrated in Canada, rather than England.

Staff & Contact:

Paul Banfield, Diocesan Archivist
The Diocesan Archivist can assist in clarifying the functions and activities of a professionally run archival facility; as well as enunciating the various policies and procedures in place to ensure the preservation of the documentary record of parish and Diocese alike. In addition, he welcomes the opportunity to not only dispel the commonly held notion that an archives is all about basements, attics, and dust, but he can also demystify the difference between a fonds and a collection! When he is not fulfilling the honorary role of Diocesan Archivist, Paul Banfield is the University Archivist at Queen’s University, Kingston.

Lisa Russell, Diocesan Archival Technician
The Diocesan Archival Technician will directly assist with any archival research that people wish to accomplish. She will assist you with your genealogical research or writing a parish history as well as make available certificates of baptism, confirmation, marriage and burial. She also conducts searches for other parish records such as land documents, architectural plans, sentences of consecration, and parochial trusts and bequests.

Contact us at:

The Anglican Diocese of Ontario Archives (ADOA)
90 Johnson Street
Kingston, Ontario
K7L 1X7
(Phone) 613-544-4774, Ext 128
(Fax) 613-547-3745
(E-mail) archives@ontario.anglican.ca


Access Policy:

IMG_8362Records held at the Anglican Diocese of Ontario Archives (ADOA) are open to the public unless otherwise noted. Some records may be restricted due to age, condition, or the personal information they contain. The researcher will be advised of these conditions beforehand. The ADOA takes an individual’s privacy very seriously, and for that reason, balances the need for privacy with the goal of allowing access in order to facilitate research.

Acquisitions Policy:

 The ADOA acquires, maintains, and makes accessible records of the Diocese of Ontario to preserve the witness of the past and to provide ongoing assistance in recording the work of God’s people.

Genealogical Research & Index Database:

The ADOA holds records of baptisms, marriages, confirmations and burials dating from the late 1700s to the present. Our earliest Anglican parishes established in this Diocese are St. George’s Cathedral, Kingston, the Parish of Bath & Ernestown and the Parish of Adolphustown all with records commencing in the late 1700s. Other parishes were gradually established from that time onward.

Our main genealogical finding aid is our Computer Index Database of Surnames.  This is an index of surnames for all of the baptisms, confirmations, marriages and burials in our holdings. Please note: this database is an index only, and one must consult the registers of baptisms, etc., in order to view the full record. These registers are kept at the ADOA and no-where else, and access is subject to the same guidelines as those of the Civil Registers held at the Archives of Ontario.

Parish History Research:

ArtThe ADOA has extensive holdings of records from the Anglican parishes of this diocese, including parish registers of baptisms, confirmations, marriages, burials as well as vestry minutes, accounts, land documents, sentences of consecrations, newspaper clippings, correspondence, and more. These holdings are very useful for researching parish histories and preparing for anniversary celebrations. Please feel free to book an appointment with the ADOA staff in order to do the research on site, or the staff may be hired to do the research for you. See “Services and Fees” section above.

Parish Records Retention Schedule Guidelines:

It can be a challenge to ascertain what records should be kept at the parish and what records should be transferred to the Anglican Diocese of Ontario Archives (ADOA), and what should be eventually shredded, or recycled depending on the nature of their content. Parish records retention schedule guidelines can be found in our Diocesan Canon #C10, Parish Records and Their Custody, which is located under our Governance section of our main Diocesan Web Page, under Canons of the Diocese of Ontario.